Microsoft Licensing
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Microsoft 365 Plans
| Microsoft 365 Business Basic | Microsoft 365 Business Standard | Microsoft 365 Business Premium | Microsoft 365 E3 | Microsoft 365 E5 | Microsoft 365 F1 | Microsoft 365 F3 | Microsoft 365 Apps for business | Office 365 E1 | Office 365 E3 | Office 365 E5 | |
|---|---|---|---|---|---|---|---|---|---|---|---|
| Desktop and Web versions of Office apps (Word, Excel, PowerPoint, etc.) | ✔️ | ✔️ | ✔️ | ✔️ | ✔️ | ✔️ | ✔️ | ✔️ | ✔️ | ✔️ | ✔️ |
| Exchange for email hosting | ✔️ | ✔️ | ✔️ | ✔️ | ✔️ | ✔️ | ✔️ | ✔️ | ✔️ | ✔️ | ✔️ |
| OneDrive for Business for file storage and sharing | ✔️ | ✔️ | ✔️ | ✔️ | ✔️ | ✔️ | ✔️ | ✔️ | ✔️ | ✔️ | ✔️ |
| Microsoft Teams for collaboration and communication | – | ✔️ | ✔️ | ✔️ | ✔️ | ✔️ | ✔️ | ✔️ | ✔️ | ✔️ | ✔️ |
| SharePoint for document management and collaboration | – | – | ✔️ | ✔️ | ✔️ | ✔️ | ✔️ | ✔️ | ✔️ | ✔️ | ✔️ |
| Yammer for enterprise social networking | – | – | – | ✔️ | ✔️ | ✔️ | ✔️ | – | – | – | – |
| Advanced Threat Protection for email and files | – | – | ✔️ | ✔️ | ✔️ | – | – | – | – | – | – |
| Microsoft Intune for device management | – | – | ✔️ | ✔️ | ✔️ | – | – | – | – | – | – |
| Power Apps for building custom business apps | – | – | ✔️ | ✔️ | ✔️ | ✔️ | ✔️ | – | – | – | – |
| Power Automate for workflow automation | – | – | ✔️ | ✔️ | ✔️ | ✔️ | ✔️ | – | – | – | – |
| Power BI for data analysis and visualization | – | – | ✔️ | ✔️ | ✔️ | ✔️ | ✔️ | – | – | – | – |
| Audio Conferencing for dial-in access to meetings | – | – | ✔️ | ✔️ | ✔️ | – | – | – | – | – | – |
| Microsoft Stream for video sharing and management | – | – | ✔️ | ✔️ | ✔️ | ✔️ | ✔️ | – | – | – | – |
| Information Protection for data classification and labeling | – | – | ✔️ | ✔️ | ✔️ | – | – | – | – | – | – |
| MyAnalytics for personal productivity insights | – | – | ✔️ | ✔️ | ✔️ | ✔️ | ✔️ | – | – | – | – |
Note: This table includes only the most notable features of each plan, and some plans may have additional features not listed here.
Microsoft 365 Business Basic
This license is best suited for small businesses or individuals who only need basic email hosting and productivity tools, such as Word, Excel, and PowerPoint. It is the most affordable license and does not include advanced features like Teams or SharePoint.
Microsoft 365 Business Standard
This license is best suited for small to medium-sized businesses that need more advanced productivity tools, such as Teams and SharePoint. It includes all the features of Business Basic, as well as Teams, SharePoint, and additional security features like Information Protection.
Microsoft 365 Business Premium
This license is best suited for small to medium-sized businesses that need a comprehensive productivity and collaboration suite to streamline their operations.
MICROSOFT 365 E3
This license is best suited for medium to large-sized businesses that need advanced security and compliance features. It includes all the features of Business Premium, as well as advanced security features like Microsoft Defender and advanced compliance tools like eDiscovery and legal hold.
MICROSOFT 365 E5
This license is best suited for large enterprises that require the most comprehensive security and compliance features. It includes all the features of E3, as well as additional security features like Identity and Access Management, Privileged Access Management, and Threat Intelligence. It also includes advanced communication features like Audio Conferencing and Phone System.
Microsoft 365 F1
This license is best suited for first-line or frontline workers but only requires advanced computing capabilities or access to high-end software such as the full Microsoft Office suite. Microsoft 365 F1 offers an affordable and effective solution to provide such workers with email, calendars, other communication tools, and access to essential productivity apps like SharePoint and Microsoft Teams.
Microsoft 365 F3
This license is best suited for employees involved in customer service, sales, or back-office functions and requires the necessary tools for collaboration, communication, and productivity. It includes Microsoft Teams, Exchange, SharePoint, OneDrive, Online apps, and more features.
Microsoft 365 E1
This license is best suited for organizations with employees who primarily need essential tools for communication and collaboration, such as email, calendar, instant messaging, file sharing, and video conferencing. It is also an excellent choice for organizations that need basic business intelligence and analytics tools. This plan may be best for small businesses or companies that do not require high-end productivity apps like Excel or PowerPoint.
Microsoft 365 E3
This license is best suited for organizations requiring advanced security features, such as Data Loss Prevention (DLP) and Advanced Threat Protection (ATP), as well as compliance capabilities, such as Legal Hold and eDiscovery. This plan includes all the features of E1 and advanced productivity tools such as Excel, PowerPoint, and Word. Microsoft 365 E3 also has advanced business analytics features like Power BI.
Microsoft Office 365 E5
This license is best suited for large multinational organizations that require advanced security, compliance, and analytics features. It includes all the features of E3 plus other advanced features like Microsoft Teams’ Live Events, Phone System, and Meeting Broadcast capabilities. Additionally, it offers advanced threat protection, advanced compliance features, and more analytics tools, including Power BI Pro and MyAnalytics.
Microsoft 365 Apps for Business
This license is best suited for small and medium-sized businesses that need access to the full suite of Microsoft Office applications. It provides users with a range of desktop apps, including Outlook, Word, Excel, PowerPoint, OneNote (plus Access and Publisher for PC only), and tools for creating and managing documents and other content. Additionally, it offers cloud-based file storage and sharing capabilities.
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